Meeting Agendas and Minutes

Parent Club Meeting Agendas and Minutes

AGENDA - November 15

Welcome - Heather

ACTION ITEM: Library Vote - Heather

Commitment Sheet Update - Martita

Read-a-Thon Update - Lindsay/Tricia

Arts Alive (Update and plan for next semester) - Luanne

Fundraising - Shaena

Officer Announcements

Open Discussion

PARENT CLUB MEETING MINUTES
Thursday, October 18
6:30-7:30

1. Welcome
2. ACTION ITEM: Approve September Minutes (Mo)
3. Financial Report - Last Year (Mo)

Fundraising very successful last year (due to the Apple match program) and there is a surplus of $53,000 brought in from last year’s fundraising!
Proposal to put 30k in the endowment,
20k in reserve (in case this year doesn’t fundraise as much as we hope due to lower enrollment and big donor families leaving the school). If we DO meet our goals this could possible be moved to the endowment or other important area of need.
$3000 will be for facilities reserve. (Facilities reserve is set up to be used for things like the new tractor, new awning on the stage and etc.)

4. ACTION ITEM: Endowment Donation Vote (Mo)

Donation to the Endowment of 30K approved!

5. Music Fest: Debrief (Heather/Alice)

Fun! Best turn-out so far since the Music Fest started. Thought of more as a community event rather than a fundraiser. Last year earned $857 profit, this year was $1980.
Not a huge fundraiser but improving!
NEXT YEAR- Bring in more kid bands, student musicians and alumni to play and perform! VERY popular! Showcase the music program here at HVS at the music fest!
Some discussion on the pricing of the wrist bands/food to make it more accessible for all families.

6. Commitment Sheets (Mo)

Another set of commitment sheets when out in TH folders. Low response so far.
Usually about 50% of families donate.

7. Room Parent Communication (Alice)

Room parents are the first line of communication to parents. Perhaps sending out PC meeting notes to the families after the meetings.

8. Library update (Heather)

Want to bring it back! PC looking into hiring someone very part time, about 4 hour a week (parent club funded). Doing more research on grants and etc. to make this happen.
PC wants feedback from teachers on how we would like these 4 hours structured? Do we want it open during recess time(s)?
Need to find possible library person.

9. Read-A-Thon (set date - Tricia)

Proposed date- Feb 20th-March 1st

10. Amazon Update (Tricia/Lindsey)

Coming home in next week’s TH folder explaining how this is such an EASY way to make money! We should be promoting this, and using this when we order things for our classroom.

11. Officer Announcements

Heros of Happy Valley- Want to bring back this tradition where we honor people who contribute deeply to HVS.

12. Open Discussion

Working on a beach clean-up day. TBA.

7:30 Adjourn

PARENT CLUB MEETING NOTES
Thursday, September 20 6:30-7:30
1. Introductions & Room Parents Introductions (Mo)
Meeting called to order @ 6:36pm. 16 parents & Principal McKinney in attendance. $74,000 annual fundraising goal. $985,000 in endowment fund, 4% interest pays for 3 of 6 Classroom Aides. Ultimate goal is $4 million, which will contribute $120,000 annually. 2018 fundraising events included commitment sheets ($40,000), Redwoods Dinner ($36,000), Read-a-Thon ($13,000), Sponsorships ($9,500), Dine Out ($2,500), Arts Alive ($4,500), Poker Tournament ($3,000).
2. ACTION ITEM: Approve May Minutes (Mo)
Maureen motions approve May minutes, Heather seconds motion.
3. ACTION ITEM: Officer Elections 2018-2019 (Mo) New officers elected are:
• Vice Presidents, Lindsey Patel & Tricia Theodosis Michelle moves, Maureen seconds motion
• Treasurer, Martita Emde
Heather moves to elect, Sarah seconds motion
• Secretary, Patricia Greenway
Heather moves to elect, Michelle seconds motion
4. ACTION ITEM: Vote for garden coordinator budget (Mo)
$5,200 from Parent Club for School Garden Coordinator to work all day Wednesday & half day Friday. Char Biddle is credentialed Teacher with Life Lab experience. Grant funding also contributes to School Garden Coordinator & Life Lab supplies. Maureen moves to approve $5,200 funding for School Garden Coordinator, Heather seconds the motion.
5. Music Fest Update - (Heather)
New & exciting games/activities/raffles for families. Josh Martin will be Chef for BBQ with vegan options. Free event is scheduled for Saturday, October 6 @ 2:00pm-6:00pm. This is a green event, parents are reminded to bring their own plates, utensils, cups, etc.. Volunteers needed for many different positions.
6. Community Volunteer Project (Heather)
Disney now only giving tickets to non-profits who are doing community volunteer projects like Adopt-a-Family, Adopt-a-Beach. Ideas are welcome from parents & staff.
7. Library - (Michelle)
Parents needed to manage operation of school library. Person will need to be finger printed & have clearance to work with students. A sub-committee will be formed to discuss ideas & options.
8. Volunteer sign-ups - (Heather)
Volunteers needed for many positions. Information will be distributed for this in the weekly newsletter.
Meeting adjorned @ 7:37pm.

Approved Minutes

5_may_2018.docx
File Size:	13 kb
File Type:	docx

3_march_2017_parent_club_minutes
File Size:	101 kb
File Type:	3_march_2017 parent club minutes

2_february_2017_parent_club_minutes
File Size:	100 kb
File Type:	2_february 2017_parent club minutes

11_2016_november_parent_club_minutes
File Size:	102 kb
File Type:	11_2016_november parent club minutes

10_2016_october_parent_club_minutes
File Size:	110 kb
File Type:	10_2016_october parent club minutes