Parent Club Meeting Agendas and Minutes
PROPOSED AGENDA
Thursday, October 18
6:30-7:30
Agenda
1. Welcome
2. ACTION ITEM: Approve September Minutes (Mo)
3. Financial Report - Last Year (Mo)
4. ACTION ITEM: Endowment Donation Vote (Mo)
5. Music Fest: Debrief (Heather/Alice)
6. Commitment Sheets (Mo)
7. Room Parent Communication (Alice)
8. Library update (Heather)
9. Read-A-Thon (set date - Tricia)
10. Amazon Update (Tricia/Lindsey)
11. Officer Announcements
12. Open Discussion
7:30 Adjourn
Thursday, October 18
6:30-7:30
Agenda
1. Welcome
2. ACTION ITEM: Approve September Minutes (Mo)
3. Financial Report - Last Year (Mo)
4. ACTION ITEM: Endowment Donation Vote (Mo)
5. Music Fest: Debrief (Heather/Alice)
6. Commitment Sheets (Mo)
7. Room Parent Communication (Alice)
8. Library update (Heather)
9. Read-A-Thon (set date - Tricia)
10. Amazon Update (Tricia/Lindsey)
11. Officer Announcements
12. Open Discussion
7:30 Adjourn
PARENT CLUB MEETING NOTES
Thursday, September 20 6:30-7:30
1. Introductions & Room Parents Introductions (Mo)
Meeting called to order @ 6:36pm. 16 parents & Principal McKinney in attendance. $74,000 annual fundraising goal. $985,000 in endowment fund, 4% interest pays for 3 of 6 Classroom Aides. Ultimate goal is $4 million, which will contribute $120,000 annually. 2018 fundraising events included commitment sheets ($40,000), Redwoods Dinner ($36,000), Read-a-Thon ($13,000), Sponsorships ($9,500), Dine Out ($2,500), Arts Alive ($4,500), Poker Tournament ($3,000).
2. ACTION ITEM: Approve May Minutes (Mo)
Maureen motions approve May minutes, Heather seconds motion.
3. ACTION ITEM: Officer Elections 2018-2019 (Mo) New officers elected are:
• Vice Presidents, Lindsey Patel & Tricia Theodosis Michelle moves, Maureen seconds motion
• Treasurer, Martita Emde
Heather moves to elect, Sarah seconds motion
• Secretary, Patricia Greenway
Heather moves to elect, Michelle seconds motion
4. ACTION ITEM: Vote for garden coordinator budget (Mo)
$5,200 from Parent Club for School Garden Coordinator to work all day Wednesday & half day Friday. Char Biddle is credentialed Teacher with Life Lab experience. Grant funding also contributes to School Garden Coordinator & Life Lab supplies. Maureen moves to approve $5,200 funding for School Garden Coordinator, Heather seconds the motion.
5. Music Fest Update - (Heather)
New & exciting games/activities/raffles for families. Josh Martin will be Chef for BBQ with vegan options. Free event is scheduled for Saturday, October 6 @ 2:00pm-6:00pm. This is a green event, parents are reminded to bring their own plates, utensils, cups, etc.. Volunteers needed for many different positions.
6. Community Volunteer Project (Heather)
Disney now only giving tickets to non-profits who are doing community volunteer projects like Adopt-a-Family, Adopt-a-Beach. Ideas are welcome from parents & staff.
7. Library - (Michelle)
Parents needed to manage operation of school library. Person will need to be finger printed & have clearance to work with students. A sub-committee will be formed to discuss ideas & options.
8. Volunteer sign-ups - (Heather)
Volunteers needed for many positions. Information will be distributed for this in the weekly newsletter.
Meeting adjorned @ 7:37pm.
Thursday, September 20 6:30-7:30
1. Introductions & Room Parents Introductions (Mo)
Meeting called to order @ 6:36pm. 16 parents & Principal McKinney in attendance. $74,000 annual fundraising goal. $985,000 in endowment fund, 4% interest pays for 3 of 6 Classroom Aides. Ultimate goal is $4 million, which will contribute $120,000 annually. 2018 fundraising events included commitment sheets ($40,000), Redwoods Dinner ($36,000), Read-a-Thon ($13,000), Sponsorships ($9,500), Dine Out ($2,500), Arts Alive ($4,500), Poker Tournament ($3,000).
2. ACTION ITEM: Approve May Minutes (Mo)
Maureen motions approve May minutes, Heather seconds motion.
3. ACTION ITEM: Officer Elections 2018-2019 (Mo) New officers elected are:
• Vice Presidents, Lindsey Patel & Tricia Theodosis Michelle moves, Maureen seconds motion
• Treasurer, Martita Emde
Heather moves to elect, Sarah seconds motion
• Secretary, Patricia Greenway
Heather moves to elect, Michelle seconds motion
4. ACTION ITEM: Vote for garden coordinator budget (Mo)
$5,200 from Parent Club for School Garden Coordinator to work all day Wednesday & half day Friday. Char Biddle is credentialed Teacher with Life Lab experience. Grant funding also contributes to School Garden Coordinator & Life Lab supplies. Maureen moves to approve $5,200 funding for School Garden Coordinator, Heather seconds the motion.
5. Music Fest Update - (Heather)
New & exciting games/activities/raffles for families. Josh Martin will be Chef for BBQ with vegan options. Free event is scheduled for Saturday, October 6 @ 2:00pm-6:00pm. This is a green event, parents are reminded to bring their own plates, utensils, cups, etc.. Volunteers needed for many different positions.
6. Community Volunteer Project (Heather)
Disney now only giving tickets to non-profits who are doing community volunteer projects like Adopt-a-Family, Adopt-a-Beach. Ideas are welcome from parents & staff.
7. Library - (Michelle)
Parents needed to manage operation of school library. Person will need to be finger printed & have clearance to work with students. A sub-committee will be formed to discuss ideas & options.
8. Volunteer sign-ups - (Heather)
Volunteers needed for many positions. Information will be distributed for this in the weekly newsletter.
Meeting adjorned @ 7:37pm.
Approved Minutes
| 5_may_2018.docx |
| 4_april_2018.docx |
| 3_march_2018.docx |
| 2_february_2018_amended.docx |
| 1_january_2018.docx |
| 12_december_2017.doc |
| 10_october_2017.docx |
| 9_september_2017.docx |
| 5_may_2017_parent_club_minutes.docx |
| 4_april_2017_parent_club_minutes.docx |
| 3_march_2017_parent_club_minutes |
| 2_february_2017_parent_club_minutes |
| 1_january_2017_parent_club_minutes.docx |
| 11_2016_november_parent_club_minutes |
| 10_2016_october_parent_club_minutes |
| 2016_9_september_pc_minutes.docx |
| 5_may_2016_parent_club_minutes.docx |
| 4_april_2016_parent_club_minutes.docx |
| 3_march_2016_parent_club_minutes |
| 2_february_2016_parent_club_minutes.docx |
| 2016-1-21_minutes |
| november_2015_minutes_parent_club.docx |
| october_2015_parent_club_minutes |
| september_2015_parent_club_minutes.docx |
| june_2015_parents_club.docx |
| may_2015_parent_club_minutes_2.docx |
| april_2015_parent_club_minutes_2.docx |
| march_2015_happy_valley_parent_club.docx |
| february_2015_minutes_parent_club.docx |
| january_2015_minutes_happy_valley_parent_club.docx |
| happy_valley_parent_club_november_20_2014.docx |
| happy_valley_parent_club_october_16.docx |
| hv_pc_notes_september_2014.docx |
| hv_pc_june_2014.docx |
| parent_club_meeting_minutes_5-15.doc |