Happy Valley Elementary School Parent Club
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Recent Parent Club Initiatives

The Parent Club over the last several years has worked hard to minimize the amount of work we all do to raise money.  Here is a list of some of the things that we have done to make it easier on everyone:
Here is a list of what we have done to make the Parent Club run more efficiently:
 
  • We have documented many of our processes and continue to do so
  • We revised the structure of the Parent Club and have documented the “job descriptions” of each role
  • We have changed they way we raise money by:
    • Instituting the Commitment Sheets (close to half of our fundraising money comes from donations received via the Commitment Sheets)
    • Combining three fundraisers into two
    • Adding the Read-A-Thon (a very low effort, but highly effective fundraiser)
  • We have updated the website and we keep it current with important information
  • Parent Club meetings are limited to 1 hour
  • We have automated many processes using technology:
    • Installed a new donor tracking software
      • Included is a way to accept credit card donations on our website; donors can choose their own payment plan (monthly, quarterly, one-time)
      • Automatically sends donation acknowledgements and allows for year end statements to donors
      • Tracks pledges
    • Installed a new auction management software (migrated from Excel spreadsheets)
      • Includes online event registration and pre-registration of credit cards for easy check out
      • Allows for online and printed catalogs
      • Keeps track of all donations and facilitates thank you letters and solicitation letters for the following year
    • Arts Alive registration is done through Google forms, no more paper!
    • Hats, T-Shirts, Yearbooks and parties are all sold on our website via a PayPal link
 
 
 

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